BayNVC Administrator Job Description

ABOUT BAYNVC
Our shared purpose at BayNVC is reclaiming collaboration and freedom for the benefit of all. We focus our work in two ways to achieve this purpose:

Leadership and collaboration: we support organizations and leaders to respond to collective needs with effectiveness, creativity, and care for all.

Choice and freedom: we support individuals and families in experiencing inner peace, greater choice, and integrity.

SUMMARY OF ADMINISTRATOR ROLE
The ideal candidate is a practical implementer, someone who is able to both identify tasks and then implement them at the detail level with limited support. Experience with and passion about NVC are essential to be able to understand, frame, and excite others about the work. In addition, a commitment to collaboration, open communication, and generosity, even under stress, is essential to infusing our work with the joy we all want it to have. We are committed to a vision of creating change in the world and are willingly rolling up our sleeves to do what is needed to bring about those changes. We hope to find a candidate who will complement what we already have on the BayNVC team.

AREAS OF RESPONSIBILITY
Business Administration, Finance, Systems Support, Program Support, Resource Development, Marketing

KEY RESPONSIBILITIES
The Administrator provides responsive service that supports BayNVC’s mission, our team, and sustainable operations.

  • Hold interactions with care, emphasizing access, inclusion, and collaboration across internal and external communications
  • Manage all incoming mail, calls and email inquiries for the organization, services, and programs with clear, timely responses
  • Build relationships with team members, trainers, participants, and partners
  • Refine and strengthen core systems and business systems to support sustainability and flow
  • Track and manage event registration system
  • Manage Accounts Payable and Receivables
  • Support business development and reporting needs
  • Provide administrative support to fill gaps within the full team
  • Hold HR protocols and processing
  • Recruit, coordinate and manage volunteers
  • Support venue coordination
  • Support fundraising and donor development
  • Manage office administration
  • Offer program support and assist outreach when needed
  • Manage sales and contributions for materials use

QUALITIES WE SEEK

  • Self-starting team member with a high capacity for decision-making
  • Passionate about creating systems change, in alignment with NVC, gift economy, and collaboration principles
  • Open to exploring ways of stretching towards generative outcomes emerging through engaging with differences
  • Willing to learn, be vulnerable, and transparent within the team
  • Resourceful, proactive, and reliable
  • Friendly, engaging, and optimistic
  • At ease in connecting with people and providing customer care

KNOWLEDGE AND SKILLS

  • Understanding of systems and ease in navigating between systems
  • Strong organizational and time management skills with exceptional attention to detail
  • Collaboration and facilitation skills in support of excellent and creative problem solving
  • Ability to track multiple projects, open and close loops, and efficiently navigate competing priorities
  • Exemplary writing and communication skills
  • High proficiency in computing skills such as Office, Google Docs, and website management

JOB TYPE
Part-time

WORK SCHEDULE

Offered at 10 hrs/wk with a possibility of increasing to 20 hrs/wk; hours to be scheduled to overlap with other team members.
Hourly position: $22-25/hr, negotiable depending on needs, experience, and qualifications.
Position open; December or early January start preferred.
Work remotely and available for co-working in Oakland at minimum, one day a week with team members.

INSTRUCTIONS TO APPLY

A complete application consists of a cover letter, resume, and responses to supplemental questions in PDF attachment. Please include cover letter and responses to supplemental questions in the body of the email.

The supplemental questions are designed to explore the level of fit between your interests, wishes, and needs, and the needs and purpose of the BayNVC team:

  1. What attracts you to supporting BayNVC?
  2. What supports you in thriving in your work?
  3. What is your experience engaging with power and privilege in your work or within your workplace?

To apply, please send your materials to jobs@baynvc.org

Complete applications reviewed upon submission. Applications accepted until position filled.